Purchase Orders & Receiving

A purchase order (PO) is your record of what you ordered from a vendor, what it should cost, and what's actually arrived. Receiving parts on the PO updates your stock and every repair order waiting on those parts, automatically.

Create a PO

The easiest way is from Parts to Order: tick parts and click 📋 Create New PO. To order stock for the shelf instead:

1. Open Purchase Orders and click + New PO.
2. Enter the vendor and any notes or a reference number, then click Create PO.
3. Add the line items — part, quantity and cost.
4. When you've placed the order, set it to Ordered — sent to vendor.

Receive the parts

1. Open the PO and click Receive, or 📦 Scan to Receive to scan each box's barcode.
2. Enter how many of each line arrived. Short shipment? Enter what came — the PO shows Partial until the rest arrives.
3. Click ✓ Save Received Quantities.

What happens next, automatically:

• Your stock counts go up.
• Parts for repair orders switch to in stock on those ROs.
• When everything an RO was waiting on has arrived, your team gets a "parts ready" notification so the boat can go back into a bay.
• Core charges on received parts are tracked under Inventory → Core Deposits.

PO statuses

Open (still being put together) → Ordered → Partial (some received) → Received (all in). Filter the list by status to see what's still on the way.